Emailing is inevitable in business and private communication. Aside from being convenient and fast means of info exchange, this is also a handy tool if used on mobile devices. Какво повече, the software is used to store important information.
That is why having trouble-free quick access to data one has among the emails in Outlook is crucial. It is such a disappointment when the work of the client is slowed down because of the accumulation of duplicates. If you have faced this situation, there is no need to be annoyed with it, just read the post we have prepared for you to премахване на дублиращи се имейли в Outlook.
What Are the Reasons?
Before proceeding to the guide on how to delete multiple emails in Outlook, it is important to understand why the situation has occurred in the first place. Here is the list of possible reasons that may have caused the accumulation of duplicates:
- The rules have been incorrectly configured resulting in improper functioning of the software when an email is received resulting in the duplication.
- The messages are sent and received in short intervals, while the inbox is updated not often. Поради това, in the mailbox, emails and data are not regularly synchronized causing the need to search for an Outlook duplicate remover.
- Setting up an account, errors have been made, especially if one account is used on several devices. An incoming message can be synchronized not once, по този начин, duplicates appear.
- The mailbox has been set inappropriately, следователно, one message can be received for several times or more annoying a user.
- Exporting, importing or merging of .pst files without a proper setting can lead to the need to look for a duplicate email remover.
- Antivirus software activity may cause the appearance of duplicates.
- Technical problem on the server, especially if the option Leave Messages on the Server is activated.
How do I Delete Multiple Emails In Outlook and Why do I Need This?
If a user has noticed the duplicates only once, it is feasible to remove them manually. Deleting repeated emails is one of the easiest ways, обаче, it is important to be sure that you really deal with duplicates not emails with a common subject. Verifying the size, date and time of receipt should be the first step before you delete multiple emails in Outlook.
Да се премахване на дублиращи се имейли в Outlook 2007 or any other version, it is necessary to find the first message and right-click it. Hold изместване and scroll down to the last repeated email, натиснете върху Изтрий. This is when it is necessary to delete consecutive emails. If messages are non-consecutive, it is necessary to hold Ctrl and right-click on all the emails to be deleted. When all of them are chosen, натиснете върху Изтрий.
If the situation repeats, it is not a way out to simply delete duplicates. Their accumulation will lead to the increased storage volume required for Outlook, по този начин, the work of a PC may become slower. Какво повече, due to the high number of messages, the function of the search will work too slow as well. Поради това, finding an Outlook duplicate items remover makes sense.
Microsoft Outlook: Remove Duplicate Emails and the Cause
If you are often using MS Outlook deleting duplicate emails can be annoying. Поради това, it is necessary to look inside the cause for this problem and try to eliminate it together will all the duplicates.
Check the Settings
It may happen that the settings have been made incorrectly that lead to the appearance of a duplicate account, по този начин, one email is delivered more than once. To check and eliminate this problem, in your Outlook, натиснете върху раздела Файл. Then go to Информация > Настройки На Профила.
В прозореца, който се появява, че е необходимо да натиснете върху раздела Имейл and check the list of accounts configured in your MS Outlook client.
If one of the accounts, or several, is mentioned twice, this is the reason for duplicates’ appearance. Leave every account mentioned on the list only once.
How to Remove Duplicate Emails in Outlook 2010 After Exporting/Importing
This is one of the most common situations: you have exported a PST file, imported it to, да речем, another device, and have found duplicates. In such a case, the steps on how to delete multiple emails on Outlook are the following:
- Export a .pst file once again or use the one you have already got.
- In your Outlook, кликнете върху Файл, Натиснете Отворено & Износ, и изберете Импортиране/експортиране.
- Choose an action called Import from another program or file > Следваща.
- Изберете опцията Файл с данни на Outlook (.PST) > Следваща.
- Натиснете върху Паса and find a required PST.
- Важно: изберете опцията Не внасяме дубликати > Следваща.
Поради това, the problem of how to remove an email from Outlook will no longer be an issue as the reason has been eliminated.
Fixing the Problem with Update Interval
One of the ways to fix the problem with duplicates is changing the interval of inbox updating. This is quite easy and fast: in your Outlook, Отиди на Send and Receive. Find and click on Define Send or Receive Groups. It is necessary to set the value within 15-30 минути. Close your Outlook and restart it. To be sure that this solution has helped, wait for a couple of days.
Tools to Remove Duplicate Emails in Outlook 2013 и други версии
What is good about Microsoft Outlook is that it has a set of standard functions that may help eliminate problems appearing while utilizing the software. Между тях, there is a Clean Up Tool. Here is how to mass delete emails in Outlook with the help of this instrument:
- Кликнете на Начало раздел;
- In the Delete group, there is an option called Clean up, press it;
- В падащия списък, it is possible to choose among Clean Up Conversation, Clean Up Папка, и Clean Up Папка & Подпапките;
- Select the last option and right-click;
- А Clean Up Папка dialogue box will appear > тук, it is necessary to press on the option Clean Up Папка;
- Right-click the option Settings > you will be redirected to the location of the folder Изтрити;
- After clicking on Settings, the window with Outlook Опции ще се появи. You should press on the button Паса and add a .pst file;
- The window Избор на папка ще се появи, избирам Изтрити и натиснете ОК;
- To eliminate duplicates, press on the option called Clean Up Папка.
An Alternative to Be Used with Caution
Among the reasons for the appearance of duplicates in Outlook, there is the activity of an antivirus. If you have already tried the above alternative, and nothing helps, probably, the work of antivirus software can cause the problem.
Even though the above steps have been made, there are still duplicates in your Outlook, the settings of antivirus and the server connection closing can cause the problem. С други думи, the connection with the server is improperly shut down, следователно, the emails are not deemed as received and they are sent again.
It is possible to disable email protection in your antivirus. Въпреки това, в такъв случай, a user should be extremely careful with emails received after the protection is disabled. If the problem with duplicates disappears, the reason was in the activity of antivirus. To eliminate the risk of virus attacks, it is worth thinking of another software for antivirus protection.
The Importance of Eliminating the Problem
It can be surprising, въпреки че, lots of users are unaware of how to remove duplicates in Outlook and keep on deleting them manually. Преди всичко, a lot of time is wasted on these actions. Освен това, the chances to miss some repeated emails are high, по този начин, the storage is packed with unnecessary emails. Another disadvantage is the possibility to remove a necessary email by accident.
If a user decides to eliminate not only repeated messages but also the cause, it helps improve the speed of Outlook, as well as a PC and server, операция: more storage is available, while the software does not have to receive and process the same email for multiple times. Поради тази причина, one should not disregard this problem as unimportant as it may lead to negative Outlook experience. Proper use of the software will facilitate your life, not create difficulties.
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