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How to Find a Folder in Outlook

How to Find a Folder in Outlook

MS Outlook is a convenient software for exchanging emails, storing them, keeping records in the calendar, and plenty of other functions. Among them is the possibility of creating customized folders so that to sort out emails. One may also set rules that will automatically add emails meeting individual requirements to a specific folder. However, what if you have lost a folder in Outlook? Unfortunately, such situations can happen more often than one can expect.

I accidentally moved a folder and can’t find it.” This a complaint of many Outlook users who afterward begin looking for ways how to find a folder in Outlook. Unfortunately, the program has no such function that can enable users to search for folders they have lost. However, there are possible solutions that we are going to tell you about further.

How to Find Folders in Outlook: Several Methods to Use

Before choosing one of the below-proposed solutions, think of when you have had your Outlook folder moved, what its name is, and which emails are stored in it. The choice of the method depends on this information.

1. Check the Folders Near

If you have just been moving folders and discovered that there is a missing folder in Outlook 2010, check the contents of the folders above and below. Expand the folders that are now visible to you, and quite probably, the one you have lost is in one of these folders.

2. Check the Full List of Folders

If you have noticed a missing folder in Outlook a bit later, the first solution won’t work for you. If you have got a lot of folders, manually checking each is not an option. Thanks to the Folder Size option, users can get a full list of folders:

  • Right-click on your mailbox root;
  • Find Properties and select;
  • Look for the Folder Size… button and click it.

Outlook folder size option

A new window will appear where Outlook will display all the folders you have got. As soon as you have found it, it is possible to trace the complete root to the desired folder.

Outlook folder size window

3. Search for a Specific Email

You may find yourself in a different situation, like this user, for example, “I moved things into a folder, and now it’s not there, I cannot find these emails and a folder as well.” If you know what a lost folder should contain, search for this item in the following way:

  1. Type the subject of an email in the Search field, making sure that the search will be done in All Outlook Items. Alternatively, use the shortcut CTRL+E and CTRL+ALT+A to set the search scope to All Outlook Items.
  2. After finding the searched email, double-click it and press CTRL+SHIFT+F to open the Advanced Find dialog that is by default set to the folder where this email is located.
  3. Click on the Browse… button, and you will see the location of the folder you can’t find in Outlook.

Advanced search in Outlook

4. Searching by Windows Search

Another way of how to search for a folder in Outlook is to utilize Windows search for this purpose. Go to the Start Menu and type the name of an item stored in the lost folder in the search bar. The results you will get will reveal the folder location. This method will only work for older versions of Outlook. Unfortunately, the users of the 2013 version and newer, as well as those who have got Windows 8 and newer installed, won’t have the possibility to use this solution.

What If Anything Works

Suppose you have tried the above-suggested recommendations to find a lost folder, but nothing works because you are not sure of the folder name or its contents. In that case, there is always the possibility to spend some time and manually check the folders you have got. It also makes sense to check the folder with deleted items.

If this is not the solution for you, in Outlook to find a folder, there are special tools that can be used for this purpose. But in this case, it is necessary to remember the name of the missing folder, or at least a part of the name. It is an additional advantage of this email client. Millions of users widely use MS Outlook. That’s why developers are actively working out solutions that make life easier.

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Awesome!! I used the Folder Size option and was able to locate 5 subfolders I had lost.

A comparison of the number of emails per folder allows you to quickly see if all the messages have been converted. If you want to complete a deeper analysis you can also compare the size of each message and even content, which of course take much more time than comparing the number of messages in the folders.

Merci pour votre article, mais rien ne fonctionne. Je suis sous Outlook 2013 et je voudrais rechercher l’emplacement de dossiers que j’ai créé pour mes mails avec une partie du nom.
Vous écrivez à la fin de votre article ” … Mais dans ce cas, il faut se souvenir du nom du dossier manquant, ou au moins une partie du nom….”. Pouvez-vous m’indiquer le moyen pour y arriver ? Faut-il installer quelque chose sous Outlook ?

If you want to find a folder by part of the name you may use Data Extraction Kit For Outlook software:

  1. Download Data Extraction Kit and run it.
  2. Click “Reports” button and choose “Items count per Outlook folder”.
  3. Choose the output option for Excel file (*.CSV) and run the report. Or use another type of output.
  4. Click “Run Report” button.
  5. Open the report file in the spreadsheet software you have.
  6. Use the search option to find the name of the folder.

In the report you will see the folder name and all folder names of the nested folders structure.

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How to Find a Folder in Outlook

time to read: 3 min