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How to import MSG files into Outlook?

How to import MSG files into Outlook?

MSG to Outlook Transfer – User’s Manual

Even though “email conversion” may sound technical and complex, it may be a fairly simple routine if you have the right tool at hand. Conversion can be easily automated, and this is what MSG to Outlook Transfer was designed for. The program is a compact tool that takes MSG files from a user-defined source folders and transfers them to a specified MS Outlook profile.

MSG format and program capabilities

The MSG format is the native data format used by Microsoft Outlook for storing messages with attachments, contacts, tasks and other types of objects. MSG files can be binary (if generated by Outlook) or text-based (if saved in The Bat!, Zimbra or PMMail 2000). The tool supports both types and allows the user to choose between the two using a corresponding command would be found in the main menu.

The key advantage of MSG to Outlook Transfer tool is its ability to save users money and time. Without the program, email conversion tasks would have to be outsourced to specialized services charging ample fees per conversion or even charging by the hour. MSG to Outlook Transfer helps avoid those expenses by enabling users to perform MSG into Outlook conversions on their own and a lot faster than it would normally take with a specialized service.

Created for the widest audience possible, the program has an interface that even novices can use without any problems. The main program windows contains the source folder selection field, a large viewer, – the text area that populates with the names of MSG files located in the source location, a smaller area with log entries added during the conversion, as well as a button that initiates the MSG to Outlook import procedure.

Preparing data and starting the conversion process

Prior to starting MSG to Outlook Transfer, you need to prepare the source data. Make sure the files are located in single folder and sorted by subfolders, if necessary. Make sure you know the format of your files. If you know that they were generated by Microsoft Outlook, they will be in the binary format. If not, your MSG files will be text-based. This will define the choice of the conversion mode at a later stage.

Below is a step-by-step guide to converting MSG files to Outlook:

  • Launch the MSG conversion programMSG to Outlook conversion utility
  • Click the browse button (with three dots) to open the standard folder selection dialog. Navigate to the folder containing the source files and confirm your selection. The path to the folder will be displayed in the source folder field in the top part of the window.
  • Click the “Scan Folder” button to populate the list of MSG files in the “Email Containers” viewer areaSearch for MSG files and scan the Folders structure for Outlook conversion
  • If you are sure that the files you are converting were exported from Outlook, it means that they are in Outlook’s native binary format and you don’t need to change the program settings. If the source files were generated in The Bat! or PMMail 2000, Zimbra, they are text-based, and you need to switch the program to a corresponding processing mode by ENABLING the “Use internal format processor” option in the program menu.

At this point, you may want to check out the following options:

Check that email client is running – if enabled, checks if MS Outlook is running and asks you to close it to prevent potential issues.
Remind to disable antivirus – if checked, the program will warn the user that all anti-virus products like Norton or Kaspersky must be closed or temporarily deactivated during data conversion. Otherwise, they can interfere or even block the process.
Use internal format processor – as mentioned above, when this option is enabled, the program will use an internal data file parser designed for binary MSG content. Unchecking this option will make the program treat MSG files as text message files.
Correct Email Encoding (Mac/Unix to Win) – when enabled, this option will ensure full readability of emails originating from non-Windows systems.
Prompt to select the Outlook profile – this option enables you to select the destination Outlook profile for your data.
Target Outlook folder [Prompt to select the Outlook folder; Inbox] – defines the default folder for converted emails. You can do it manually before every conversion or set it to “Inbox” for all future conversions.

The “Mode” menu of MSG to Outlook Transfer lets you choose the conversion mode: Outlook profile or PST file. Depending on your choice, your data will be saved either to a designated Outlook profile or a standalone PST file.

  • Now that you have configured the options, you can proceed to conversion. Click the “Import” button. If the “Remind to disable antivirus” option is enabled, the program will ask you to temporarily disable your anti-virus to avoid potential access conflicts (if the corresponding option is enabled). Click OK to accept it and continue. You may also see an Office configuration selection window at this point – just leave the setting unchanged and click OK to proceed.MSG files and folders are ready to be converted to MS Outlook
  • You will see a dialog for selecting the target Outlook folder for your exported data. Choose an existing one or create a new folder, then click OK to start the conversion process.MSG to Outlook conversion in progress

If you chose to save data to a PST file, the process will be the same, except for the destination folder selection step – you will have to specify a folder on your hard drive or network instead of an Outlook profile. To open msg file with outlook you may use menu File > Open > Open Outlook Data File…

This is the end of the MSG to Outlook Transfer user’s manual. The same instruction is applied for Outlook 2010 and above versions. Should you have any questions or problems converting MSG files with our tool, please don’t hesitate to contact our support team.

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How to import MSG files into Outlook?

time to read: 4 min