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How to Import Gmail Contacts to Outlook

How to Import Gmail Contacts to Outlook

Gmail is one of the most popular systems for mail management. This web-based client is reliable, secure, and impressively flexible. You can access your correspondence from any device 24/7. There is no need to install the desktop software, and mobile apps for Android and iOS are sleek. However, many users prefer Outlook, particularly for corporate use. 

Outlook is incredibly versatile. It may be used with Google, Yahoo, and other accounts. Google messages can be added quite easily, but what about the contacts? Follow our guide to transfer them smoothly into any version (Outlook 2016, 2013, 2010, and others)

Gmail contacts

If you need to transfer the contacts only, you should first turn them into a PST file. This works can add Gmail contacts to Outlook for both personal and corporate use. If your organization relies on Google Workspace (G Suite) accounts with its own domain, you do not need to move the entire range of data. Our guide will provide all the necessary information for selective transfer. You can also copy all your contacts if necessary.

Stage 1. Export Contacts from Gmail

The basic Gmail account functionality allows you to export the data quickly. This is a straightforward process. To save only particular entries, you can label them first. Create a new label using the menu on the left and assign it to any items on the list. During the export of Gmail contacts to Outlook, you will have an option to transfer this folder exclusively. 

  1. Log in to your Gmail account
  2. Click on the icon for Google Apps in the upper right corner (a square consisting of 9 dots to the left of your name).
  3. Click on Contacts from Gmail (a blue circle).
  4. On the left, you will see a menu. Find the ‘export’ option (above ‘Print’). 
  5. In the new window, choose the category you want to transfer (e.g., ‘frequently contacted’ or any label you have created).
  6. Choose the target format (in this case, it is CSV for Outlook; other options are CSV for Google and vCard for iOS).
  7. Click on the export button to have the file generated. The system will export contacts and save the file automatically.
    Gmail contacts

Stage 2. Add Google Contacts to Outlook

After extracting the contacts, you can start importing them into MS Outlook. The following method is applicable for all popular versions of the system since Outlook 2013. The procedure involves the use of the default wizard. Open the mail client and do the following to move Gmail contacts to Outlook in a manual way.

  1. Open the File.
  2. Summon the wizard via the ‘Import/Export’ feature in the Open/Export menu. Outlook import export menu
  3. Choose a different program or file as your source (import from another program).
    Outlook Import from another program or file
  4. Choose the format of your exported file (CSV stands for Comma Separated Values).
  5. Browse to the contact file.
  6. Choose an action for duplicates.
  7. Assign the destination folder for import (Contacts in the tree structure) and finalize the importing process.

Now, all the contacts you saved should appear in the mail client. To check if the migration of Gmail contacts to Outlook has been successful, go to ‘Contacts’ via ‘Address Book’. The system will show all the entries stored within it, including the newly imported ones. 

When Copy Attempts May Fail 

The manual method for the Gmail account is not too sophisticated — even the average user should cope with it. However, it also comes with important limitations which justify the use of special utilities. Here are the most important issues users face when trying to import Gmail contacts to Outlook:

  • You can encounter unexpected errors if you try to transfer over 2,000 Gmail contacts to Outlook at once. Experts recommend splitting your volume into several CSV batches. For example, you could split the entries into groups and then export them separately by the label. Alternatively, you could divide your CSV file using MS Excel. 
  • The exported data may not appear in Outlook because the file does not contain any contacts. 
  • When you import contacts, some of the information may be lost. If this happens, you could open the CSV file using Excel and fill in the missing details first. Names or other information may not be saved properly. 
  • It is only possible to transfer contacts from one Google account. Corporate users (often, small or medium-sized companies) may rely on G Suite services that connect several accounts. They cannot get the job done in one go — move all Gmail contacts to Outlook — without a special utility. 

Automated Solution: Import Contacts from Gmail to Outlook via PST

You may use the vCard to Outlook Transfer software to move the data and import contacts securely. This will guarantee a smooth and hitch-free process. After contact export, the tool will create a PST file from your vCard data. Here is how to create the latter via Google Takeout, a native web-based service. 

  1. Visit the Google Takeout page.
  2. Uncheck all the boxes except for ‘Contacts’.
  3. Make sure the data will be turned into vCard, not comma-separated values (CSV file).
  4. Click Next. 
  5. Choose how you want to save the file (get a link to your email address, add it to Google Drive or another cloud storage).
  6. Choose whether to download them once or export them regularly.
  7. Choose the type of archive and its size (large volume will be split into batches). 
  8. Wait for completion (you will also see a download link on the screen). 

Contacts converter

Now, you have a file you can feed into the converter or Outlook. Open it, browse to the folder containing your vCard file and let the system scan it. Choose whether to sync the contacts with the Outlook profile or a standalone file. As you can see, you do not have to import your contacts manually. Launch the conversion button and wait a few seconds. Voila! 

Conclusion: How to Sync

Now you know how to import Google contacts to Outlook. The automated solution will let you import a file directly into your existing profile. Just save your address book contents as vCard and enjoy a hassle-free migration. Google Takeout is a convenient service that can be used for the export of any information, from contacts to photos to shopping lists. 

Manual export to Outlook is possible, but it comes with a number of limitations. Sometimes, Google contacts do not get transferred properly. To prevent typical issues, use a special utility for the task.

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How to Import Gmail Contacts to Outlook

time to read: 4 min